Managing Staff Access

This guide shows how to add staff members, assign PIN codes, and control their access level on the LabelFood device.

Adding a Staff Member on the Device

Staff PINs are managed directly on the device:

1. On the device, tap Settings (gear icon)
2. Enter a Manager PIN
3. Go to Settings → Staff PINs
4. Tap Add Staff Member
5. Enter the staff member’s name
6. Assign a 4-digit PIN
7. Set the access level (Operator or Manager)
8. Tap Save

Access Levels

| Role | What they can do | |------|-----------------| | Operator | Print labels, record waste, browse products | | Manager | All Operator access + settings, product approvals, device unpairing |

Changing a PIN

1. On the device, go to Settings → Staff PINs
2. Tap on the staff member’s name
3. Enter a new 4-digit PIN
4. Tap Save

Removing a Staff Member

1. On the device, go to Settings → Staff PINs
2. Tap Remove next to the staff member
3. Confirm — the staff member no longer has access to the device

Dashboard vs Device Access

| System | Access method | Managed by | |--------|-------------|-----------| | Device | 4-digit PIN | Device settings | | Dashboard | Email + password | Cloud dashboard |

Staff who need to access the cloud dashboard (e.g., managers reviewing waste reports) must also be added in Settings → Users in the dashboard with a Owner or Manager role.

Best Practices

• Use unique PINs for each staff member — never share PINs
• Set Operator as default for floor staff
• Reserve Manager PINs for team leaders only
• Change PINs if a staff member leaves