Managing Staff Access

This guide shows how to add staff members, assign PIN codes, and control their access level on the LabelFood device.

Adding a Staff Member on the Device

Staff PINs are managed directly on the device:

1. On the device, tap Settings (gear icon)
2. Enter a Manager PIN
3. Go to Settings → Staff PINs
4. Tap Add Staff Member
5. Enter the staff member’s name
6. Assign a 4-digit PIN
7. Set the access level (Operator or Manager)
8. Tap Save

Access Levels

Role	What they can do
Operator	Print labels, record waste, browse products
Manager	All Operator access + settings, product approvals, device unpairing

Changing a PIN

1. On the device, go to Settings → Staff PINs
2. Tap on the staff member’s name
3. Enter a new 4-digit PIN
4. Tap Save

Removing a Staff Member

1. On the device, go to Settings → Staff PINs
2. Tap Remove next to the staff member
3. Confirm — the staff member no longer has access to the device

Dashboard vs Device Access

System	Access method	Managed by
Device	4-digit PIN	Device settings
Dashboard	Email + password	Cloud dashboard

Staff who need to access the cloud dashboard (e.g., managers reviewing waste reports) must also be added in Settings → Users in the dashboard with a Owner or Manager role.

Best Practices

• Use unique PINs for each staff member — never share PINs
• Set Operator as default for floor staff
• Reserve Manager PINs for team leaders only
• Change PINs if a staff member leaves