Adding a Product

This guide shows how to add a new product to your LabelFood product catalogue so staff can print allergen labels for it.

Add a Product from the Dashboard

1. Go to Products in the cloud dashboard
2. Click Add Product
3. Fill in the product details:
   • Product Name — the name that appears on the label (e.g., “Chicken Tikka Masala”)
   • Category — select a category to group products (e.g., “Main Courses”)
   • Use-By Period — number of days until the product expires (e.g., 3 for 3 days)
   • Allergens — select all allergens present in this product
4. Click Save Product

The product becomes available on all paired devices immediately.

Request a Product from the Device

If you are a staff member and need to add a product:

1. On the device, go to Products
2. Tap Request Product
3. Enter the product name and category
4. Submit — the request goes to your manager for approval

Once approved, the product appears on the device.

Setting Allergens

The 14 allergens that must be declared in the UK are set out in Annex II of Regulation (EU) No 1169/2011, retained in UK law and enforced in England by the Food Information Regulations 2014. Natasha’s Law extended these requirements to PPDS food.

The statutory wording is below. LabelFood is set up with all 14 by default, so this is also the list you select from when adding a product:

| # | Allergen (as written in law) | Covers | |---|------------------------------|--------| | 1 | Cereals containing gluten | Wheat (including spelt and khorasan), rye, barley, oats and hybridised strains | | 2 | Crustaceans | Prawns, crab, lobster, crayfish | | 3 | Eggs | | | 4 | Fish | | | 5 | Peanuts | | | 6 | Soybeans | | | 7 | Milk | Including lactose | | 8 | Nuts | Almonds, hazelnuts, walnuts, cashews, pecan nuts, Brazil nuts, pistachio nuts, macadamia or Queensland nuts | | 9 | Celery | Including celeriac | | 10 | Mustard | | | 11 | Sesame seeds | | | 12 | Sulphur dioxide and sulphites | At concentrations above 10 mg/kg or 10 mg/litre, expressed as total SO₂ | | 13 | Lupin | | | 14 | Molluscs | Mussels, squid, oysters, snails |

The law also covers products made from each of these, not just the ingredient itself.

Peanuts and nuts are two separate entries in the legislation and must be declared separately. A peanut is a legume, not a tree nut, and someone allergic to one may not react to the other. Never record peanuts as a type of nut.

Two names are shortened in the dashboard: Sesame seeds appears as Sesame, and Soybeans appears as Soya. They are the same statutory allergens.

All selected allergens are highlighted in bold on every printed label.

Editing a Product

1. Go to Products
2. Find the product and click Edit
3. Update allergens, use-by period, or other details
4. Click Save Changes

Changes sync to all paired devices within seconds — no re-printing needed for existing stock.